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TownofNantucketAdHocBudgetCommitteeMeetingth MinutesAdHocBudgetCommitteeMeetingNovember18 ,2008ApprovedJanuary27,2009Present:Ms.JennyGarneau,Ms.SusanGenthner,Ms.C.ElizabethGibson,Ms.IreneLarivee,Mr.MatthewMulcahy,Dr.RobertPellicone,andMs.PatriciaRoggeveen.Absent:Mr.JimKellyandMr.MichaelKopko.Alsopresent:Mr.RickAtherton,Mr.BrianChadwick,Ms.RobinHarvey,Ms.JaneMiller,Mr.MalachyRice,Mr.WhitingWillauer,andMr.CraigAbernathyCalltoOrder:Ms.Roggeveencalledthemeetingtoorderat9:12AM.StatusofFY2010BudgetProjections:Ms.LariveehighlightedalargedeclineinlocalrevenuesforFY2009thatwillalsocontinueintoFY2010.Shesaidthatshewillnotbeputtinganyfiguresintotheforecastth forFY2010untilshelooksatlocalrevenueasofNovember30 ,2008.Dr.PelliconeaskedMs.Lariveetoelaborateonthe$2.2milliondeficitprojectedforFY2010.Ms.Lariveeexplainedthatthedeficitwasacombinationofadeclineinbuildingpermitsaswellasnewgrowth.Shenotedthatasrevenuescontinuetodeclineexpensesareincreasingatarateoffivepercentinsalariesandtwopercentinoperatingexpenses.Dr.Pelliconeaskedifalowersalaryincreasecouldbeprojected,towhichMs.Lariveerespondedthatthefivepercentprojectionisbaseduponreality.Sheelaboratedstatingthatitisnecessarytousecurrentfigureswhenmakingprojections,andhighlightedthefactthatcurrentcollectivebargainingagreementswerecominginatfivetosixpercent.Dr.Pelliconestatedthatinordertotacklethe$2.2milliondollardeficithewouldneedtocutsalariesbytenpercent.Ms.LariveerespondedthatinherreviewwithGlennField,NantucketPublicSchoolsAssistanttotheSuperintendentforBusiness,salarieswerenotproblematicbuttherewouldbeachallengeinreducingoperatingcosts.SheaddedthatboththeSchoolandtheTownwouldhavetomakereductionsinordertoachieveabalancedbudget.
Minutes – Ad Hoc Budget Committee th November 18, 2008Page 2 of 4 Onthetopicofreducingexpenses,Ms.GenthnerexplainedthattheSchoolCommitteehasinstructedeachdepartmenttosubmitbudgetswithatenpercentreduction.Ms.GenthnercharacterizedthebiggestchallengeofFY2010asmeetingfinancialgoalswithoutcuttingstaff.Dr.Pelliconesaidthatafterreviewingallotheroptionshesawnootheralternativethancuttingstaff.RobinHarveysuggestedthattheSchoolexplorefundraisingoptionsinordertooffsetcosts.Ms.Roggeveencommentedthatthefundraisingworldwasalsoexperiencingtheeffectsofthedecliningeconomy.InregardtobudgetcutsoftenpercentforFY2010,Dr.Pelliconeaskedifthesecutsinvolvedanyreductioninstaff.Ms.Lariveeansweredthatthetenpercentcutrelatestooperatingexpensesandnotpersonnelcosts.Ms.Gibsonaddedthatherofficeistakingacarefullookatreductionsinstaff.Ms.Lariveestatedthatsomediscussionshavecenteredontheoptionofunpaidfurloughs.Ms.Garneauaskedifthesecostsavingmeasureswouldrequireunionnegotiations,towhichMs.GibsonstatedthatitwouldbenecessarytonegotiateagreementswithalloftheunionsinordertoimplementthesetypesofchangesforFY2010.Discussionofteacherfurloughsensued,anditwaspointedoutthatteachersarerequiredbylawtowork186dayseachyear.IdeasforPublicEngagementintheFY2010BudgetProcess:Sparseattendancehadbeenthenormforpublicbudgetinformationmeetings,butMs.Gibsonnotedthepreviousnight’smeetingwiththeSchoolCouncilwasmuchmoresuccessful.Ms.GenthnerurgedMs.GibsontorepeattheprocesswithotherSchoolGroups.Ms.Garneauagreed,highlightingtheneedtomakefurtherpresentationsbeforebudgetsaredue.ShealsosuggesteddevelopingmailingsandpostingbudgetinformationontheTown’swebsiteasmethodsofdisseminatinginformationaboutFY2010budgetprojections.ThetopicofdiscussionshiftedtorumorsofpeopleleavingtheIsland.Ms.RoggeveenaskediftheSchoolhasseenadecreaseinenrollment.Ms.Garneauansweredthatthelatestenrollmentnumbersshowednosuchdecrease.Mr.AthertonofferedthetheorythatkidsarecomingbackintothepublicschoolsystemfromprivateschoolswhichisoffsettingthedeclineinenrollmentduetopeopleleavingtheIsland.Ms.Roggeveennotedthatshehasheardnumerousreportsofpeoplebeingwithoutwork,andstatedthatsheexpectstoseechangesintheIsland’sdemographicsthiswinter.Discussionfollowedregardingthetimingofthenextbudgetpresentation.Dr.PelliconestatedhisbeliefthatitwouldbebesttoresolveissueswiththeFY2009budgetpriortofocusingontheFY2010budget.HealsoexpressedconcernthatmakinganotherpresentationpriortotheSpecialTownMeeting(STM)wouldencouragethepublictotrytoaddresstheSchool’sbudgetissuesatSTM.Ms.Garneauassertedher
Minutes – Ad Hoc Budget Committee th November 18, 2008Page 3 of 4 opinionthattheFY2009budgetissueswouldhavetobeaddressedbeforeSTM,makingdiscussionoftheFY2010budgetpossiblebeforethemeeting.
Oneoftheoptionsdiscussedtoclosetheschool’sFY09budgetarygapwasclosingsomebuildings,Ms.Roggeveenaskedifeffortshavebeentakentomapstudentuseoffacilities.Ms.GenthnerrepliedthattherehavebeenpreliminarydiscussionsofclosingtheSchoolearlyforaportionoftheweekandpossiblyshiftingactivitiestoothervenues.Ms.Garneaustatedthatthereareathleticactivitiesconstantlytakingplaceduringtheweek,withsomeactivitiesfinishingafter8:00PM.
Mr.MulcahyproposedthatabudgetforumbeheldatSTM.DiscussionfollowedregardingthetimingofaforumatSTM,anditwasagreedthatperhapsthetimingandmixingofissueswouldmakesuchaforumdifficult.Ms.GarneauproposedconductingoutreachandsendingbudgetflyerspriortoSTMandthenconductingtheforumafterward.Ms.Roggeveennotedthatpeoplewillbeaskedtomakesacrifices,andthatthevoterschosenottosupportadditionalspendingfollowingAnnualTownMeeting.
th Ms.GibsonproposedthatajointbudgetforumbeheldonDecember11 ,from5:30to7:30PM.Afterdiscussionofnotificationsandthesharingofinformation,Ms.Garneaustatedthatamoderatorwouldhelptoensurethemeetingwentwell.Ms.Genthnerstatedthatitwouldbeusefultoremindeveryonethattheforumisanopportunityforcommunitydialog,andnotedthatchoosingamoderatorfromthecommunitywouldhelptoreinforcethatmessage.
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CitinghisbeliefthattheTownshouldbe“leadingbyanticipating,”Mr.Athertonstatedthatnooneistalkingaboutmakingsignificantreductionsinexpenses.HeaddedthatforthevoterstounderstandthesituationtheTown’sfinancesareinandsupportapossibleoverride,itwillbenecessaryforthemtoseerealactiononthepartoftheTown.Mr.Chadwickstatedhisbeliefthatvoterswouldnotbeinclinedtosupportanoverride.Ms.HarveyassertedherbeliefthattheTownandSchoolmusttakeownershipofthechallengefacingfinancesanendeavortobuildtrustwiththecommunity.
Recallingpastsuccessesinaddressingbudgetissues,Ms.Genthnercitedapopularbeliefthatthemoneywouldbefoundtocoveranyshortfalls.Mr.Athertonagreed,notingthatthisisahardmythtodispelinlightofrecenteffortstousetheHealthInsuranceTrusttooffsetbudgetshortfalls.
Inregardtooverrideoptions,Mr.Athertonadvisedthathehasyettohearanymemberoftheboardsaythatanoverrideisthebestchoice.Ms.RoggeveenaddedthatshefeelstheTownandSchoolmustlookawaystoincreaseefficiencyandimplementnewstrategies,includingfees.Ms.GibsonexplainedthattheStateasksthatallsourcesofotherrevenuebeexhaustedpriortotheimplementationofnewfees.Ms.
Minutes – Ad Hoc Budget Committee th November 18, 2008Page 4 of 4 RoggeveennotedthatitmightsimplybenecessarytocutservicesduetothemandatehandeddownbyvotersthepreviousJune.Inlightofthehealthinsurancedrawdown,Ms.Genthnernotedthat$1millionwouldbeusedtooffsetalossinrevenue,andaskediftheTownisconsideringanyserviceorstaffchanges.Mr.AthertoncomplimentedMs.Genthneronherquestion,commentingthatrevenueaffectseveryoneequally.Heexplainedthathadasubstituteforthelostrevenuenotbeenfounditwouldhavebeennecessarytomakereductionsacrosstheboard.Ms.LariveeaddedthatasmoneyfromthegeneralfundissharedbetweentheTownandtheSchool,andthattheimpactofreductionswouldaffectbothparties.ShestatedthattheproposedsolutionofusingtheHealthInsuranceTrusteliminatedtheneedofmakingadjustmentstothebudget.Ms.GenthnerhighlightedthefactthatiftheTownwerenotabletooffsetthelossinrevenue,theSchoolwouldberesponsibleforcoveringapercentageofthedeclineinrevenue.OldBusiness:None.DateofNextMeeting:rd ThedateofthenextmeetingwassetforDecember3 ,2008,at11:45AM.Adjournment:Ms.Roggeveenaskedforamotiontoadjournthatwas“somoved”byMr.Mulcahy.Themeetingwasadjournedat10:10AM.”””””””””””””””””””””””””””””””””””””””” PreparedbyCraigAbernathy